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Guide for Doctors
Complete guide for conducting consultations and managing medical records

Guide for Doctors

This guide helps doctors use Sokhapheap effectively for patient consultations and medical record keeping.

Starting Your Day

1. Login: Use your credentials provided by the clinic administrator

  1. View Queue: Check the consultation queue to see waiting patients
  2. Review Schedule: Check any appointments scheduled for the day

    Conducting a Consultation

    Step 1: Call the Next Patient

    1. Navigate to the Queue section

  3. Click "Call Next" to bring in the next patient
  4. Review patient information and medical history

    Step 2: Take SOAP Notes

    Document the consultation using the SOAP format:

    Subjective (S)

  5. Chief complaint: Why the patient came
  6. History of present illness
  7. Review of systems

    Objective (O)

  8. Vital signs (blood pressure, temperature, pulse, etc.)
  9. Physical examination findings
  10. Test results

    Assessment (A)

  11. Diagnosis or differential diagnoses
  12. ICD-10 codes (if applicable)

    Plan (P)

  13. Treatment plan
  14. Medications prescribed
  15. Follow-up instructions
  16. Referrals (if needed)

    Step 3: Order Tests

    If laboratory tests are needed:

    1. Click "Order Lab Test"

  17. Select test panels or individual tests
  18. Add special instructions
  19. Submit the order

    Step 4: Prescribe Medications

    To create a prescription:

    1. Click "Add Prescription"

  20. Search for medication from the catalog
  21. Specify dosage, frequency, and duration
  22. Add instructions for the patient
  23. Save the prescription

    Step 5: Complete the Consultation

    1. Review all documentation

  24. Sign the medical record (if required)
  25. Send patient to the next station (pharmacy/lab/cashier)
  26. Click "Complete Consultation"

    Best Practices

    - Document Thoroughly: Complete SOAP notes help track patient progress

  27. Review History: Always check previous visits before consultation
  28. Clear Instructions: Write clear medication and follow-up instructions
  29. Allergies: Always check for drug allergies before prescribing
  30. Privacy: Ensure consultation is private and confidential

Guide for Pharmacists
Guide for dispensing medications and managing pharmacy inventory

Guide for Pharmacists

This guide helps pharmacists manage prescriptions, dispense medications, and maintain inventory.

Viewing the Dispense Queue

1. Navigate to the Pharmacy section

  1. View the list of patients waiting for medication
  2. Patients appear here after the doctor prescribes medication

    Dispensing Medications

    Step 1: Select Patient

    1. Click on the next patient in the queue

  3. Review the prescription from the doctor
  4. Check for any drug interactions or allergies

    Step 2: Prepare Medications

    1. Gather the prescribed medications from inventory

  5. Verify dosage and quantity
  6. Label each medication clearly
  7. Prepare patient instructions

    Step 3: Counsel the Patient

    Provide patient counseling:

    - How to Take: Explain dosage and timing

  8. Duration: How long to continue the medication
  9. Side Effects: What to watch for
  10. Storage: How to store the medication
  11. Warnings: Drug interactions or precautions

    Step 4: Complete Dispensing

    1. Mark prescription as dispensed

  12. Update inventory levels
  13. Send patient to cashier (if payment pending)
  14. Click "Complete"

    Inventory Management

    Checking Stock Levels

    1. Navigate to Inventory

  15. View current stock for all medications
  16. Check expiration dates
  17. Identify low stock items

    Receiving New Stock

    1. Click "Receive Stock"

  18. Enter supplier information
  19. Add medications and quantities
  20. Record batch numbers and expiration dates
  21. Save the stock receipt

    Stock Adjustments

    For damaged, expired, or lost medications:

    1. Click "Adjust Stock"

  22. Select the medication
  23. Enter adjustment quantity (negative for decreases)
  24. Add reason for adjustment
  25. Save the adjustment

    Best Practices

    - Double Check: Always verify medication and dosage before dispensing

  26. Allergies: Check patient allergies before dispensing
  27. Expiration Dates: Use FEFO (First Expired, First Out) principle
  28. Patient Education: Take time to counsel patients properly
  29. Record Keeping: Keep accurate inventory records